data & Report Library
The Office of the Registrar is the record custodian of all currently and formerly enrolled students. Requests for information about students must be approved by the Office of the Registrar.
- How is information protected? The University of Maryland complies with the Family Educational Rights and Privacy Act (FERPA). FERPA is a Federal law that protects the privacy of student ‘education records.’ FERPA provides that educational institutions may disclose education records, or personally identifiable information from such records, only if an eligible student has provided prior written consent, except in several specified circumstances. FERPA allows for the disclosure of those records, without consent, to school officials with legitimate educational interests. For more information about FERPA and the disclosure of student education records visit the Undergraduate Catalog.
- Who has access to data? According to VI-23.00(A) UNIVERSITY OF MARYLAND POLICY ON DATA MANAGEMENT STRUCTURE AND PROCEDURES a ‘Data User’ is ‘Any UM employee or student who has lawful and appropriate access to a specific subset of data. All users must adhere to federal, State and UM laws, regulations and policies regarding access.’
- What information can be shared? Certain information has been designated "Directory Information" and will be disclosed without prior consent unless a student files written notice. Directory information includes, but is not limited to: name, address, telephone/email, date of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and most recent previous educational institution attended. Prior consent will not be required for disclosure of educational records to school officials of the University of Maryland who have been determined to have legitimate educational interests.
Requests for data from the Office of the Registrar should be sent to email@example.com.
Not all requests can be approved under established policies. If we cannot approve your request, we will provide you with an explanation.
Note: Prior consent will not be required for disclosure of educational records to school officials of the University of Maryland who have been determined to have legitimate educational interests.
Requests for aggregate information for official use in publications or presentations must be made to the office of Institutional Research, Planning, and Assessment (IRPA).
The Office of the Registrar's Report Library serves University Faculty and Staff by providing secure access to pre-written reports containing information maintained by the Office of the Registrar. This includes information related to courses, course scheduling, faculty, and students. Data in the reports comes from the Data Warehouse and is updated nightly.
To use the Report Library you must have access to Warehouse on the Web, the University's system for distributing reports to service offices. Access to the Office of the Registrar Report Library is granted by the Data Steward for the Office of the Registrar and is based on the requestor's job responsibilities and role at the University. The Office of the Registrar only shares information with the appropriate individuals as it relates to University business.
To access the Report Library visit Warehouse on the Web (must use Internet Explorer version 10 or 11).
If you do not have access to Warehouse on the Web, request a Warehouse on the Web account.
Please send questions about the Report Library to firstname.lastname@example.org.